Job Posting

Grace Baptist Church is seeking to fill a new position.  The secretarial/bookkeeping position will be approximately 25 hours per week. Below is a brief description of the position, along with some of the responsibilities and requirements. 

Position:  Secretary/Bookkeeper.
Job Summary
The Secretary/Bookkeeper serves the people of Grace Baptist Church in the spirit of our Mission,
our Core Values, and our Affirmation of Faith, fulfills the responsibilities listed below. He or she
joyfully advances our church’s mission, which is to glorify God together by creating an atmosphere in
which people can begin and enjoy a personal relationship with Jesus Christ, mature in His likeness,
and worship Him in life changing ways. He or she enjoys and lives out our four Vision Pillars:
believing in God’s design for families, becoming servant leaders, belonging in genuine community,
and beginning new life in Jesus Christ.

The Secretary/Bookkeeper oversees the operation of the church office and assists the pastoral staff
with a variety of administrative duties. He or she provides a welcoming, positive environment for
visitors and maintains confidentiality in all interactions with pastoral staff, members of the
congregation, and visitors.  This position requires someone with strong attention to detail, the
capability to communicate well, and the skills necessary to manage bookkeeping responsibilities.

  • General office related tasks that keep an office running smoothly
  • Organize and maintain files and records – hardcopies and electronic
  • Sort and distribute mail among staff, boards and committees & congregation
  • Gather weekly announcements; prepare bulletins; finish on Thursday
  • Participate in weekly staff prayer time
  • Receive prayer requests, communicate appropriately with pastoral staff and write biblically sound summation to send to the church prayer chain
  • Show compassion to those who come to the church for help/assistance, directing them to a pastor and/or providing them with information to connect them with relevant organizations/help
  • Type letters and schedules, and other things as needed
  • Answer phone and take messages
  • Check and send emails
  • Prepare Certificates of Memberships, Baptisms, & Dedications
  • Keep computer database up-to-date; add new members, children, friends and those interested in being on the mailing list for each ministry in the church
  • Keep a calendar of all events planned at the church or for the church
  • Second week of the month collect the minutes from meetings and arrange, type, print and distribute Supplement
  • Gather information for annual reports and organize together into booklet
  • Gather monthly newsletter information; announcements, events, prayer requests, ministry reports and Pastor’s article to organize, type, print and mail
  • Manage and keep the office organized
  • Keep contracts for the use of our church
  • Must be a Believer in Christ Jesus in faith and practice.
  • Belief in and adherence to the Affirmation of Faith and Mission of Grace Church
  • Education: A Minimum of a high school diploma
  • Experience with Microsoft Office, including Word, Excel, and Publisher
  • Knowledge of basic accounting/bookkeeping procedures and familiarity with Quickbooks
  • Experience with church processes or faith-based work preferred.
  • Must be able to maintain strict confidentiality
  • Can prioritize tasks and work independently without supervision.
Contact Paul Bergman, Church Chairman
updated 06/17/2020